Renewals, without the scramble.
Practical guides to tracking expiration dates, planning renewals and keeping a team’s paperwork current.
AI & DocumentsWhat gets read automatically from a license document, and where you still check
OCR and AI can read an expiration date off a license, permit or certificate — but not every document, and never without you confirming it. What the extraction does, and doesn’t do.
Read the article
AI & DocumentsA certificate of insurance with more than one policy: how it becomes separate licenses
A single COI often lists general liability, workers’ comp and an umbrella policy together. Here is how each one is read out and saved as its own tracked record.
Read the article
AI & DocumentsWhen an expiration date can’t be read, and why that’s better than a guess
Some bonds and permits simply don’t carry a fixed end date. Why the extraction leaves the field blank instead of inventing one, and what to do with it next.
Read the article
Insurance & BondsTracking surety bonds alongside licenses, not in a separate spreadsheet
A bond is easy to forget because it rarely comes up day to day. Keeping it in the same system as your licenses, with the same reminder discipline, is what keeps it from lapsing quietly.
Read the article
Insurance & BondsGeneral liability vs workers’ comp: two different renewal clocks
They’re often asked for together, but a general liability policy and a workers’ comp policy don’t run on the same schedule. Tracking them separately is what keeps one from lapsing next to the other.
Read the article
Insurance & BondsWhat happens if a subcontractor’s certificate of insurance lapses mid-job
A sub’s coverage is only as current as the certificate you’re holding. How to collect, track and renew subcontractor COIs without chasing it over email every time.
Read the article
Team & OwnershipOwners, staff and watchers: who should see which license
Not everyone on a renewal needs the same access. How ContractorLicenseAlert’s roles split billing and settings from the day-to-day work of getting a license renewed.
Read the article
Team & OwnershipTracking licenses for people who don’t need a login
A subcontractor or seasonal hire doesn’t need an account to be reminded about their own license. The people directory, and how reminders reach someone outside your workspace.
Read the article
Team & OwnershipWhat happens to a license’s reminders when someone leaves the company
Removing a team member shouldn’t mean their licenses go quiet too. What actually happens to access and reminders the moment someone is taken off a workspace.
Read the article
Reminders & CalendarEmail digest or one at a time: choosing how renewal reminders arrive
Six people on a license doesn’t have to mean six separate emails every time. The choice between individual reminders and one daily digest, and when to use each.
Read the article
Reminders & CalendarWhy an overdue license gets a different subject line
Once a renewal deadline passes, the reminder itself changes, not just the schedule. What the overdue follow-ups look like and why the subject line calls it out.
Read the article
Reminders & CalendarSetting up a renewal calendar your whole team can check
A shared calendar view beats everyone keeping their own list. How the dashboard’s status buckets and two calendar views work.
Read the article
TrackingHow often different license types actually renew: 12, 24 and 36 months compared
Not every license runs on the same clock. How the product’s default notice windows and terms differ across contractor licenses, permits, insurance, bonds and certifications.
Read the article
TrackingContinuing education hours: tracking certifications that expire on training, not just time
A certification can lapse even before its date arrives, if the hours behind it haven’t been completed. How to track CE requirements alongside the expiration date.
Read the article
Team & OwnershipCollecting renewal documents from a vendor without giving them a login
You don’t need to create an account for every subcontractor or vendor just to get a current document from them. How an upload link works, end to end.
Read the article
Reports & AuditFour reports every contractor compliance review actually needs
Compliance, expiring, reminder delivery and activity — the four report types cover what most reviews ask for, and all four export to Excel or PDF.
Read the article
Reports & AuditWhat an audit log should show when a license gets deleted
Deleting a license should leave a trace, not a gap. What the activity log records, and why deleting one asks for a fresh login code first.
Read the article
State LookupsChecking whether a license is actually active: state lookup tools by trade
A tracked expiration date tells you what your own records say, not what the licensing board’s records say. Where to actually check, trade by trade.
Read the article
TrackingHow to keep track of contractor license expiration dates
Expiration dates hide in PDFs, wallets and inboxes. A simple system for recording every license, permit and certificate — and hearing about each renewal in time.
Read the article
Scheduling & Lead TimeRenewal lead time: why reminders should start early
The expiration date is when it’s too late. Here’s how to work out when a renewal needs to begin — and why that’s the date your reminders should count down to.
Read the article
Imports & MigrationMoving your license list out of a spreadsheet
A spreadsheet is a fine place to start and a poor place to rely on. A checklist for tidying it up and moving it into a system that sends reminders for you.
Read the article
Put your next renewal on the radar.
Try everything free for 7 days. No card needed.
Then $39 a month, or $390 a year. Cancel whenever.