Contractor license renewal reminders, timed to when you need to start.

Renewals can take weeks, and processing times vary. ContractorLicenseAlert counts down to the date you need to begin — not the expiration date — and emails everyone on the license until it’s renewed.

Start free trial Continue to workspace See how it works
THE SCHEDULE

Six reminders before the start date, four follow-ups after it.

Days are counted from the date you need to start renewing: the expiration date minus the license’s lead time. Change either list for your whole workspace, or for one license.

  1. 90days before
  2. 60days before
  3. 30days before
  4. 14days before
  5. 7days before
  6. 1day before
  7. Startrenewing
  8. Dayit passes
  9. +3days overdue
  10. +7days overdue
  11. +14days overdue
Reminder Overdue follow-up, owners told too

A license added late doesn’t get a burst of old reminders — the ones whose dates have passed are skipped, and the schedule picks up from today.

HOW IT WORKS

How a renewal reminder is planned and sent.

  1. Add the license and its expiration date

    Type it in, import a spreadsheet, or upload the document and check the date that was read off it.

  2. Set the lead time

    How many days before expiry you need to start — say 45 for a state board, 30 for insurance. The expiration date minus the lead time is the date every reminder counts down to.

  3. Reminders go out on schedule

    To everyone on the license, at your send hour — 9:00 by default — in each person’s own time zone.

  4. Follow-ups if the date slips

    On the day it passes, then 3, 7 and 14 days after. The account owners are told, as well as whoever it’s assigned to.

  5. Mark it renewed

    The follow-ups stop, the license moves to its next term, and the whole schedule is rebuilt around the new date.

IN YOUR INBOX

What a reminder email says.

Each reminder is short and to the point: which license, how long is left to start, and a way straight to the renewal.

  • The subject names the license and the days left to start
  • Inside: its number, who issued it, the expiration date and the date to start by
  • One button — to the renewal portal if you’ve saved its link on the license, or to the license itself
  • Once the date has passed, the subject starts with OVERDUE
  • Prefer fewer emails? A daily digest lists everything due that day, overdue items first
YOUR RULES

Reminders that fit how your business works.

Your own schedule

Change the reminder days for the whole workspace in Settings, or for a single license on its form — and the hour they’re sent.

A lead time per license

Each license counts down to its own start date, so a quick registration and a slow board renewal each get the time they need.

One email or one a day

Each person chooses an email per reminder or a single grouped email a day, at the send hour in their own time zone.

Everyone who needs to know

The person it’s assigned to, the contractor who holds it, supervisors, watchers and extra addresses such as your bonding agent. The same address is never reminded twice.

Pause or stop

Put a license on hold to pause its reminders but keep it on file, or archive it to stop them and keep its history.

Failures are loud

A reminder that can’t be delivered is retried, then flagged to our team. Every reminder sent is in your delivery report.

WHO IT’S FOR

For whoever has to remember the dates.

Contractors who hold their own licenses

Your license, insurance, bond and certifications, each reminded on its own schedule — without keeping a spreadsheet.

For contractors

Office managers

Reminders that reach whoever has to act, with follow-ups that keep going until the renewal is done.

For office managers

Businesses with crews and subcontractors

Each license reminds the person who holds it and the person on your team who chases it.

Teams and the directory
QUESTIONS

Renewal reminders: common questions

What it does, what it doesn’t, and where your review still matters.

More answers in the FAQ
When do renewal reminders go out?

90, 60, 30, 14, 7 and 1 day before the date you need to start renewing, at 9:00 in each recipient’s time zone by default. If that date passes, follow-ups continue on the day and 3, 7 and 14 days after, until you mark it renewed.

Why count down to a start date instead of the expiration date?

Because renewals can take weeks, and processing times vary. Each license has its own lead time — say 45 days — and every reminder is timed so you start the paperwork early enough, rather than being told the day it expires.

Can I change the reminder schedule?

Yes — for the whole workspace in Settings, or for one license on its form. You can also change the send hour and choose a single daily digest instead of separate emails.

Can people without an account get reminders?

Yes. Add them to your People directory and link them to a license, or add their address to the license as an extra recipient. Each can choose separate emails, a daily digest, or none.

What happens to the reminders when a license is renewed?

Mark it renewed and it moves to its next term — using its renewal term, or a date you enter. The reminder schedule is rebuilt around the new date, and the old dates stay in its history.

Do you send text messages?

No — reminders are email only.

RELATED FEATURES

Works hand in hand with

Dashboard & calendarWhat’s overdue, what’s due soon, and a calendar of what comes next.More about dashboard & calendar Team & directoryOwners, staff and subcontractors, each reminded.More about team & directory AI date readingUpload a photo or PDF — the dates are read for you to check.More about AI date reading Upload linksContractors send their renewed copies themselves.More about upload links
FROM THE BLOG

Further reading

Renewal lead time: why reminders should start earlyThe expiration date is when it’s too late. Here’s how to work out when a renewal needs to begin — and why that’s the date your reminders should count down to.Read the article How to keep track of contractor license expiration datesExpiration dates hide in PDFs, wallets and inboxes. A simple system for recording every license, permit and certificate — and hearing about each renewal in time.Read the article

Put your next renewal on the radar.

Try everything free for 7 days. No card needed.

Start free trial Continue to workspace See pricing

Then $39 a month, or $390 a year. Cancel whenever.